Effective date: [DATE OF PUBLICATION]. Last updated: [DATE].
This Statement explains what the “WolfIT Corpus” is, where it comes from, how we display it, and how an individual or an organization can request a correction or removal. It is incorporated into, and forms part of, the Terms of Service.
If you are here because you found your name or your organization in WolfIT, Section 7 tells you exactly what to do.
The WolfIT Corpus consists of information about organizations — such as homeowners’ associations, property-management companies, school districts, municipalities, water and other special districts, and businesses — and about the individuals associated with them in a professional capacity, such as board members, elected officials, staff, and document signatories. WolfIT compiles this information from publicly available records and other publicly accessible sources, and structures it using automated tools, including large language models, to identify key information such as organization names, roles, and published contact channels.
The Corpus is used to help WolfIT customers — typically small service businesses — identify which organizations in their service area they might do business with, and through which published channel to contact them.
Sources include, among others:
Public meeting minutes, agendas, and board packets published by governmental bodies;
Government procurement and bid portals;
State and county entity registries and regulatory filings (for example, state registries of property owners’ associations and of water districts);
Public education agency and district directories;
County property and appraisal records;
Publicly posted organizational documents, such as management certificates and governing documents;
Publicly available business listings and organizations’ own websites;
Publicly published datasets made available by government agencies.
Each record displayed in the Service identifies its source document and the date of that document where available.
We collect only from sources that are publicly accessible without authentication. Specifically:
We do not create accounts, bypass logins, or circumvent paywalls in order to collect information;
Our automated collection identifies itself with a documented user agent and a contact URL;
We apply rate limits intended to avoid burdening the source systems, and we respect robots exclusion directives where they apply;
If a source operator asks us to stop collecting from their site, we stop and remove that source from our collection schedule;
We extract and structure facts — names, roles, dates, published contact channels, rates, and opportunity details. We do not republish source documents as a substitute for the original, and we do not claim ownership of any source material.
The Corpus is built around organizations and their published contact channels, not around individuals’ private lives. We do not seek out, enrich, or display:
Personal mobile numbers, personal email addresses, or home addresses of individuals;
Information about individuals in their personal or household capacity;
Sensitive personal information, including health, biometric, financial-account, or government identification data;
Information from social media profiles, which we do not treat as a source of record;
Consumer credit information or anything intended for eligibility screening (see Section 6).
Where an individual appears, it is because a public record identifies them in a professional or official role for an organization — for example, as the officer who signed a filing or as a member of a governing board.
Because the purpose of the Corpus is to reach an organization through its own published channel, and not to direct attention at a particular person, the Service is designed to lead with the organization:
The organization’s published contact channel is presented as the primary way to make contact.
By default, an individual’s name is displayed in masked form (for example, “Ma*** ***z”), together with their role and the source document and date, as context for who is likely to decide — not as a directory entry.
A customer may reveal the unmasked name; doing so requires a deliberate action, is accompanied by a caution notice, and is logged by WolfIT.
The Service does not provide a one-click action to call or email a named individual directly. Actions point to the organization’s published channel.
Masking reduces the incentive to pursue an individual outside official channels. It is a product safeguard, not a claim that the information has been anonymized: a masked name shown together with a role, an organization, and a source document may still identify a person to someone who consults the underlying public record.
The WolfIT Corpus is not a consumer report, and WolfIT is not a consumer reporting agency, background-screening service, or tenant-screening service. Our Terms of Service and Acceptable Use Policy prohibit customers from using the Corpus to determine any individual’s eligibility for employment, credit, insurance, housing, or tenancy, or for any other purpose covered by the Fair Credit Reporting Act or a similar state law, and we terminate accounts that do so.
Information in the WolfIT Corpus is compiled automatically, in part using AI-based extraction, and is provided “AS IS.” WolfIT does NOT guarantee that any record is accurate, complete, or current, or that a named individual currently holds the role or affiliation shown. Source documents may already be outdated when published, boards and staff change, and automated extraction can introduce errors. You must independently verify any information in the Corpus before relying on it for a business, legal, or compliance decision, and before contacting any individual or organization identified in it.
Each record in the Service displays a notice substantially similar to:
“Compiled from public records published by [source] on [date]. Automatically extracted and may contain errors. Verify before acting on it.”
Records that have not been reviewed by a human are additionally flagged as unverified.
If you are authorized to act for an organization that appears in the Corpus, you may claim its listing to designate the contact channel you prefer to receive inquiries through — for example, a shared inbox or a main line, rather than a channel extracted from an old filing. Claiming a listing adds your preferred channel and gives it display priority; it does not delete the underlying public-record information.
To claim a listing, contact privacy@wolfit.ai. To confirm that a request comes from someone authorized to act for the organization, we verify through a channel the organization has already published — for example, an email address at the organization’s own domain, or a code sent to its published telephone number or mailing address. We do not send verification to an address supplied only by the requester.
Email privacy@wolfit.ai with your name, the organization the record relates to, and, if possible, a link or description of the record. Ask us to correct it or to remove your name. We deliberately keep this simple: we will not require you to prove corporate authority in order to remove your own name.
Requests to remove an entire organization’s listing are verified more carefully, because removing an organization affects information that is otherwise public and can be misused to suppress a competitor. Verification uses a channel the organization has already published (Section 9), and the request is reviewed by a person before any action is taken.
We aim to respond and take appropriate action within thirty (30) days. Where we remove a record, we place it on a permanent suppression list so that it is not reintroduced by later automated updates. Removals are first applied as a reversible suppression for thirty (30) days before becoming permanent, so that an erroneous or fraudulent request can be undone. Where a listing is claimed or removed, we notify the organization at its published channel.
We cannot remove information from the original public sources, which remain under the control of the agencies and organizations that publish them. We may also decline a request where we are required to retain the information by law, or where the request appears to be an attempt to suppress accurate information about a third party.
Our Acceptable Use Policy requires customers to honor removal indicators and to delete a removed record from their own systems. We cannot guarantee deletion from a customer’s independent records, and we will tell you honestly if that is the case.
This Statement applies only to the WolfIT Corpus of third-party public-record information. It does not apply to a customer’s own Customer Data or account information, which are addressed in our Privacy Policy (wolfit.ai/privacy).
Cuco's House LLC, d/b/a WolfIT — 289 Cumberland Forest Dr, Magnolia, TX 77354 — privacy@wolfit.ai
